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Carrollton GreenBelt Run/Walk Application
This application is for run/walk events using the Carrollton Greenbelt.
Contact person on-site day of event
Cell phone number
Event Name & Description
Include a list of activities scheduled. (ex: 6:30-7:00 - setup, etc.)
Targeted Age Group for Participation
Estimated Total Attendance
Event Start Time
Event End Time
The time will you begin to set up for this event.
Break Down Time
Must be concluded no more than 3 hours after close of event.
Will you charge a participation fee?
If yes, how much?
Will you need to rent the adjacent pavilion or facility?
If yes, what pavilion or facility?
Fee Schedule & 5k Routes
The trail, athletic programs, activities, and the adjacent facilities do not close for GreenBelt events!!!
If any portion of the GreenBelt is used during an event, the organizer must provide a map of the route from start to finish. Please see below to calculate how many Police Officers and EMS may be needed.
These fees are based off a typical two-hour 5K event and must be paid on the day of the event by the Renter. If Emergency/Police personnel are needed, their fees are calculated at $50 per person per hour. Police Department: at least one officer is needed per street crossing (2 hours minimum). No Color Run events allowed. Do not mark the trail in any way. $500 fine will be imposed on violators. * Peachtree Qualifier * - for more info and to pay the $15 fee – visit Atlanta Track Club’s website atlantatrackclub.org.
Route 1 - $300
Route 1: Lakeshore Park Lakeshore – Log Cabin
Start & Finish Location: Lakeshore Park Lakeshore – Log Cabin – Lakeshore Route Distance: 3.12 miles
Fee Breakdown: $200 Police Officers (2 Road Crossings) $100 Recreation & Maintenance Fee
Route 2 - $300
Route 2: Hobbs Farm Park – Lakeshore
Start & Finish Location: Hobbs Farm – Lakeshore – Hobbs Farm Route Distance: 3.12 mile
* Peachtree Qualifier* fees based on a 2 hour event
Fee Breakdown: $200 Police Officers (2 Road Crossings) $100 Recreation & Maintenance Fee – Optional Fees: $200 EMT’s
Route 3 - $100
Route 3: Hobbs Farm Park Only
Start & Finish Location: Hobbs Farm Park – Hobbs Farm Only – Route Distance: 3.12 miles
Fee Breakdown: $100 Recreation & Maintenance Fee – Optional Fees: $200 EMT’s $200 Police Officers
Custom - Route
Start & Finish Location: Purposed routes must be approved.
Fee Breakdown: $TBD – Optional Fees: $200 EMT’s $200 Police Officers
Route 1: Lakeshore to Log Cabin
Route 2: Hobbs Farm to Lakeshore
Route 3: Hobbs Farm Park Only
Custom Route Description
Please describe your proposed route including start and finish locations.
Thank you for choosing the Carrollton GreenBelt Trail for your event. The Carrollton Parks and Recreation Department puts every effort into providing a clean, functional, and beautiful location for our users. In return, we ask that you review the below General Rental Rules and that your organization and event attendees leave the trail and its amenities in a clean condition.
We encourage you to walk through your selected venue a week prior to your event to check for any issues you may encounter. Please report any concerns with the outdoor spaces to the Parks Director, Kent Johnston. Please have a Building Supervisor assigned to the specific location assist you with any additional needs you may have if using one of the indoor facilities.
It is our sincere desire that your group makes full use of it and enjoys the amenities provided!
General Rental Rules:
If your event utilizes any portion of the GreenBelt, you must abide by the guidelines within this contract and by GreenBelt Trail Rules (available at Trailheads and online at CarrolltonGreenBelt.com)
The GreenBelt Trail, Lakeshore Walking Track, Lakeshore Park, Lumpkin Drive, Believers Blvd, or any adjacent facilities will not be closed at any time. Please respect that other patrons will likely be on the trail during your event.
Existing programs will not be canceled to accommodate GreenBelt events.
We will not provide tables or chairs for outdoor events. If renting an adjacent indoor facility then two tables and four chairs will be provided for registration, if requested.
When your event is over, please make sure all your decorations, food, etc. are removed.
Do not stack garbage on top of or on the side of trash containers. Trash that will not fit in the trash bins and would prevent the lids from closing must be removed from the premises by the event staff.
Actions that cause damage to natural resources and facilities, as well as actions that cause unreasonable disturbances or unsafe conditions for visitors are not permitted.
You may not mark the trail in any way – if you need to turn runners around use cones and staff pointers.
Payment is due at the time the event is scheduled with our reservation specialist. If you wish to cancel your event, it must be canceled a week prior to the event in order to receive a full refund.
The undersigned understands they are responsible for completing the checklist on page 5 of this packet. Failure to do so may result in the event being declined, canceled or rescheduled.
The City of Carrollton will not be held responsible for any accidents or injuries that occur while you are on City property, all accidents or injuries are the sole responsibility of the Contract Holder.
All Police & Fire Personnel used must be officers from City of Carrollton Departments, no outside officers or EMT’s can be used for GreenBelt Events.
Agreement and Signature
The undersigned has read and on behalf of the Licensee agrees to be bound by this Permit/License and the Terms and Conditions contained herein and attached hereto, and hereby warrants and represents that he/she executes this Permit/License on behalf of the Licensee and has sufficient power, authority and capacity to bind the Licensee with his/her signature.
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